15 January 25 - Tent Rental: How to Pick the Right Size

Choosing the right size tent is key to a comfortable, stylish, and safe event—whether you’re planning a wedding, reunion, or backyard party. The right tent not only shelters guests but also enhances your layout, keeping everyone happy no matter the weather.

Step-by-Step Guide to Picking the Perfect Tent Size

  • Count Your Guests:
    Start with your guest list. Allow about 10–15 sq. ft. per guest for seated dinners, 7–9 sq. ft. per guest for cocktail or standing receptions.

  • Plan for Activities:
    Add extra space for buffet lines, dance floors, bars, gift tables, or stages. Each 12’x12’ dance floor accommodates around 30 dancers, and each buffet or bar needs 100+ sq. ft.

  • Choose Your Layout:
    Decide between round, rectangular, or banquet tables—round tables require more area but facilitate easy conversation.

  • Factor in Extra Needs:
    Consider catering, entertainment, lounge areas, and open walkways. For ceremonies, plan for an aisle plus additional seating.

Quick Tent Size Reference Table

Event Guest Count Suggested Tent Size
Seated Dinner 50 20’x40’ or 30’x30’
100 30’x60’ or 40’x40’
200 40’x80’ or 40’x100’
Cocktail/Reception 100 20’x40’
Buffet/Station Add-on Add 10–20% to area needed

Pro Tips

  • Site shape and obstructions (trees, landscaping) matter—have your rental company do a site visit to measure and ensure fit.

  • Always round up if you’re between sizes—comfort and flexibility are worth it!

  • Local tent specialists will provide custom layouts and recommendations based on your unique needs.

Pick the right-size tent and you set the stage for a successful, stress-free event, rain or shine.

<< Return to news

0